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CASE STUDY

arcus-logo

5,890 hours saved

annually in their payroll processes, equating to 15% of their resource.

21 days to seconds

for managers to access their teams payroll data and see indicative costs.

5,890 hours saved annually for Arcus

Leading facilities management company, Arcus, recognised the need to streamline their complex payroll processes—where half of their 4,500-strong workforce were paid using timesheets. That’s where Cintra Groups comes in.

Thanks to Cintra Groups, payroll processes have become quicker and simpler for our managers, meaning they can spend more time focused on their teams, instead of manual, cumbersome tasks.

Payroll Manager

The challenge

  • A clunky, 10-step payroll process requiring 128 hours per month from payroll managers and area managers.
  • Too much reliance on manual processes and paper documentation across all of their sites.
  • A time-consuming payroll process which involved managers manually entering timesheets.
  • Employees were unclear how their pay was made up due to corrections processed from the previous month.

The solution

  • Replacing paper timesheets and too many spreadsheets for a innovative, centralised platform—Cintra Groups.
  • Capturing payroll data directly at source by segmenting their multi-site organisation in Groups.
  • Empowering managers to own and enter the payroll data for their teams directly within Cintra Groups.
  • A phased rollout of Groups, starting with their soft services teams, comprising of hourly paid employees.

Benefits

  • More time for managers to focus on their core business responsibilities due to simplified and automated payroll processes.
  • Managers could quickly respond to any payroll queries from their teams as they had real-time access.
  • More accurate recordings of actual hours as Cintra Groups allows adjustments up to payroll closure.
  • Closing the disconnect between area managers and payroll, allowing managers to work in the same system as payroll and see fully grossed pay for their teams.
outsourced payroll services, payroll outsourcing services, fully managed payroll services

The results

Following their incredibly successful rollout of Cintra Groups and their plans to embed the platform into their wider organisation, Arcus have seen:

Cost savings

  • Arcus also reported a decline in the need for faster payments due to the improved accuracy of their payroll, adding to their overall cost savings.

Time savings

  • Reducing their payroll process from 10-steps to 4-steps.
  • Saving their teams 5,890 hours per annum, demonstrating the substantial time savings achieved by streamlining processes.
  • Reducing the time it takes for managers to see indicative costs from 21 days to a matter of seconds.

Higher employee satisfaction

  • Direct feedback from their managers highlighted reduced stress levels and improved payroll accuracy, leading to a boost in employee satisfaction.

BROCHURE

Introducing Cintra Groups

The revolutionary software that gives you the power to delegate payroll admin to your managers, capture information directly at source and track payroll data in real-time—in one single platform.

Download your Cintra Groups brochure


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Maling Exchange, Hoults Yard
Walker Road, Newcastle upon Tyne
NE6 2HL

Phone: 0191 4787000
Email: info@cintra.co.uk

Registered in England and Wales
Company No. 03248469

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