Expense Management Software
Expense software already built into your payroll & HR
Cintra People Expenses is the expense management system that removes the gap between spend and pay. Every claim shares the same employee record, so there’s no export step to manage and no second login to remember.
Expense management software is the system employees use to submit, approve, and reconcile business expenses, usually separate from payroll. Cintra People Expenses works differently: it’s expense management software built directly into Cintra’s payroll and HR platform, so claims post straight to pay without ever leaving the system. Nothing gets exported, re-typed, or reconciled by hand.
One employee record. One login. One platform.
Payroll, HR, and expenses aren’t three separate systems stitched together. They’re one platform, sharing one employee record and one login. It’s expense management software that never needs connecting to the rest of your people data, because it was never separate from it.
Starters and leavers sync automatically, ready for expense access from day one
Reimbursements flow directly into payroll, with no manual export step
Expense admins managed alongside payroll and HR—one place, not three
How Cintra People Expenses works
1
Submit
Employees raise a claim in the app, or via Slack or WhatsApp using a photo of the receipt.
2
Audit
AI checks every claim for duplicates, missing data, policy breaches, and VAT risk against your plain-English policy.
3
Approve
Straightforward claims are approved automatically; anything else arrives pre-summarised for a quick decision.
4
Pay
Approved claims post straight into payroll on the same employee record, with nothing exported or re-typed.
“Before using [Cintra People Expenses] and Pliant, expenses took up a good half of my job—approving everything line by line, manipulating spreadsheets, chasing receipts. Now I’m spending maybe 20 minutes every couple of days on approvals, and reconciliation takes minutes rather than a full day. I’ve got the freedom to actually focus on other things, and that time adds up to real value elsewhere in the business.”
– Imogen Swart, Finance & Operations Administrator, Jimmy’s Iced Coffee
Every claim checked, before it reaches you
Every claim is checked for duplicates, missing data, policy breaches, and VAT risk automatically, through Smart Audit or point-of-spend policy flags. Set your policy in plain English and straightforward claims are approved on the spot; anything else arrives already summarised for a decision.
Expenses, submitted from Slack or WhatsApp
Raise a claim, check its status, or respond to an approval prompt straight from Slack or WhatsApp—the same tools your team already uses for everything else at work. The AI reads the image, creates the claim, applies categories, and submits it for you. It’s fast, natural, and works wherever your team is.
Expense management integrations built for productivity
Cintra People Expenses connects to the accounting and ERP platforms your finance team already relies on, from cloud-based tools through to enterprise systems, with more added regularly. Card spend reconciles against claims automatically through Open Banking, and once a claim is approved, it posts straight to payroll rather than sitting in a separate ledger to export.
See what expense management software built into payroll looks like
Used every day by Cintra's own teams—the same system your organisation would run on, shaped by our colleague feedback as much as by our customers'.
Overall time saved by replacing manual systems
Reduction in spend based on policy controls
Reduction in repetitive tasks and administration
Increase in VAT claim success
Spend questions, answered in plain English
Copilot answers questions about spend, exceptions, and compliance trends in plain English, turning what used to be a report request into an instant answer. Whether it’s “What did marketing spend last quarter?” or “Show travel expenses by department,” there’s no need to run filters or build pivot tables. It’s all done in seconds.
Card spend, reconciled as it happens
Connect your existing credit card accounts and every transaction reconciles in real-time, combining card spend data with out-of-pocket expenses for the clearest view of your total costs. Whether through Open Banking or using our business expense cards, everything is reconciled for you in a matter of seconds.
£500,000 invested in cybersecurity every year
We always aim to go above and beyond what’s required of us when it comes to compliance and cybersecurity. We’re ahead of the curve, so when you work with us, you are too. You’ll have total peace of mind that we’re doing everything in our power to keep your data safe and secure, while maintaining total compliance.
Expense management software: common questions
What is expense management software?
Expense management software is the system employees use to submit business expenses, and finance teams use to approve, reconcile, and reimburse them, usually replacing spreadsheets, email approval chains, and manual VAT calculations. A good system centralises every claim, applies policy automatically at the point of spend, and gives finance real-time visibility of what’s being spent, rather than finding out at month-end. It typically covers receipt capture, approval workflows, card reconciliation, mileage, and reporting in one place.
How is Cintra People Expenses different from other expense management software?
Most expense management software runs as a separate system that has to be connected to payroll and HR afterwards, usually through an export, an integration, or manual re-entry. Cintra People Expenses is built directly into the same platform as Cintra payroll and HR, using one employee record throughout. Starters and leavers sync automatically, approved claims post straight into pay without an export step, and admins manage expenses in the same place they manage payroll and HR, not a fourth system to maintain.
Does Cintra People Expenses replace our current expense tool, or sit alongside it?
It replaces a standalone expense tool rather than sitting alongside one. Because it runs on the same employee record as payroll and HR, there’s no separate system left to keep in sync, no export step between the two, and no second login for employees or admins to manage day to day.
Does it work with our existing payroll setup?
Cintra People Expenses is built for organisations already running Cintra payroll or HR, sharing the same employee record across all three. If you need standalone expense management without an existing Cintra payroll or HR setup, Capture Expense—also part of the Cintra/PSSG group—is designed for that instead, and connects to your existing payroll and accounting systems.
Can employees submit claims without downloading an app?
Yes. Claims can be raised through Slack or WhatsApp, where AI reads a photo of the receipt, creates the claim, and applies categories automatically.
Grab a Cintra People brochure
Everything you need to know about Cintra People, where your expense management software lives. For too long, separate systems has forced teams to juggle data, integrations, and workarounds. Cintra People changes that. Here’s everything you need to know.
The perfect partner to your expense management software
Payroll
Software
Manage your payroll in-house with Cintra’s cloud-based payroll software, fully integrated with our cloud HR software.
Payroll
Outsourcing
A full-or-part-managed payroll service, powered by market-leading software and fully integrated with HR.
HRSoftware
A cloud-based, integrated HR solution that helps you transform people and payroll processes in a single platform.
We'd love to hear from you
We’re on hand to discuss your unique challenges, and show you how our expense management software is flexible and customisable to your needs.