CASE STUDY
50% of time saved
on Olleco’s payroll approval processes through streamlined reports.
Cintra Groups streamlines payroll processes for Olleco
Olleco, who provide sustainability services to the hospitality industry, had manual payroll approval processes and a reliance on spreadsheets to process payroll for their 700+ colleagues across 19 sites in the UK. Here’s how they used Cintra Groups with incredible results.
Combined with moving over to the co-managed system, we now have so much more control in terms of data and reporting than we previously had. Ultimately, Groups has saved an incredible amount of time on what used to be an extremely manual approval process.
Jess Cox, HR and Payroll Supervisor
The challenge
- Manual processes: Olleco’s payroll approval process was managed through spreadsheets, consisting of one weekly payroll and one monthly payroll.
- Reliance on spreadsheets: Individual spreadsheets were sent to site managers across the country for approval.
- A need for simplicity: The manual handling of spreadsheets caused huge inefficiencies, and Olleco knew they needed a streamlined way for managers to view and approve payroll data.
- Time constraints: The short time frames they had to run their payrolls—along with 19 separate approvals—made for a time-consuming process.
The solution
- Segmenting Olleco in Cintra Groups: Olleco segmented all their UK sites within Cintra Groups, giving managers and payrollers a centralised payroll software platform to collaborate.
- Rolling out Groups: Both payrolls were integrated into Groups, giving their site managers the ability to enter their team’s payroll data directly into the platform.
- Flexible and tailored accessibility: Groups was configured based on each site's unique needs and who would be submitting data, so that the right individuals saw the right information.
- Real-time payroll information: Managers and payrollers gained instant access to payroll insights throughout every payroll cycle—instead of waiting on spreadsheets and reports.
The benefits
- Streamlined processes: Groups removed manual work, streamlining their payroll admin and approval process to one centralised platform.
- Enhanced manager engagement: The new approach brought managers closer to the data, fostering a more engaged and informed relationship with payroll processes.
- Improved data control: Managers now had the ability to monitor month-on-month variations in pay and to conduct detailed investigations, in real-time.
- Efficient onboarding: Auto-assignment features eliminate the need for manual assignment when onboarding new starters to Groups.
The results
Simpler processes
- Managers and payrollers can see payroll data in real-time, and no longer have to rely on spreadsheets to truly understand their data.
- Less steps in their payroll process and less back-and-forth with managers mean they can spend more time on quality control and payroll accuracy.
Time savings
- Groups saved 50% of their time on approval processes, freeing resources for more strategic tasks.
Increased engagement
- Managers' enhanced control over the payroll data increased their engagement in the payroll process.
- Managers have a clearer view of payroll for their site in real-time, empowering them to make gross-to-net calculations as and when they enter data.
BROCHURE
Introducing Cintra Groups
The revolutionary software that gives you the power to delegate payroll admin to your managers, capture information directly at source and track payroll data in real-time—in one single platform.