Pay

Payroll Outsourcing Services

Swap your time-consuming, manual processes for award-winning payroll outsourcing services with a UK-based team of payroll experts that do the hard work for you.

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Make running your payroll a breeze with Cintra’s payroll outsourcing services

Whether you struggle with lack of internal expertise or time-consuming, manual processes… Cintra’s qualified payroll professionals become a true extension of your team; delivering the hard work for you.

Always stay HMRC and
GDPR compliant

Payroll legislation is ever-changing and complex. We’re up-to-date on all of that and strive to keep you compliant across your entire payroll cycle, carrying the burden for you.

Offer your people the best
payroll experience

We’ll always work with you to follow best practices, improve your processes and ensure accuracy in your payroll so you deliver the right pay, on time, every time.

Have payroll expertise at
your fingertips

Your payroll is fully managed by a large team of UK-based, CIPP qualified professionals—there’s full dedicated support to make sure we’re getting everything right, at all times.

Ensure accurate and timely payroll, every time

Save your internal resource and let our payroll experts pay your people accurately and on time—leveraging our 40+ years of expertise and advanced technology.

In the seventeen years I have been a customer of Cintra I have seen their business grow bigger and stronger but the customer satisfaction and service they provide remains the same.

Payroll Manager

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Enjoy the peace of mind of a fully managed payroll service

We arm you with our intuitive, modern and cloud-based software to capture your people and payroll data—and we do the rest for you. Make your payroll simpler, smarter and streamlined with Cintra’s payroll outsourcing services.

Payroll outsourcing supported by market-leading technology

Say goodbye to inefficient, time-consuming payroll processing. Our online payroll portal is packed with features to speed up your admin, ensure total accuracy, and give you full visibility of your data:

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Cloud-based and secure

Access Cintra Cloud on any device, from any location—giving you full flexibility and control over your payroll data.

Real-time calculations

Ditch the calculators and see instant payroll calculations, making it easy to compare against your budget.

Secure document sharing

Cintra Cloud makes it safe and secure to share and store your payroll data in a centralised location.

Centralised communication

In-platform messaging with our outsourced payroll texperts means you keep your communication centralised.

outsourced payroll services payroll outsourcing services fully managed payroll services
outsourced payroll services payroll outsourcing services fully managed payroll services

Integrated with HR

All of your HR data securely flows through to payroll, so everything is accurate, consistent and maintained.

Automated payslips

Always get fully compliant payslips to your people on time by automating the process, from creation to notification.

Full data visibility

Gain a real-time window in your entire payroll cycle, giving you full visibility of all of your payroll data in one platform.

Bespoke reports

Easily create over 60 key payroll reports, or request bespoke reports from our team to make sure you get the information you need.

payroll outsourcing brochure

PAYROLL OUTSOURCING BROCHURE

Find out more about Cintra's fully managed payroll services, including the incredible technology we've invested over £10m into in the last three years.

Outsourced payroll that's flexible, scalable and customisable to your needs.

Alongside your fully managed payroll, we can help you with:

Accredited excellence in payroll outsourcing

outsourced payroll services payroll outsourcing services fully managed payroll services

Payroll that improves employee experience

Offer your people a unified and branded solution across HR and payroll with Cintra’s managed payroll services. Packed with employee self-service options including:

The software is just so usable, you build the system so the data is in the way which you want it! Anything in the system is reportable and you can design the reports yourself. There really is nothing like it on the market!

HR Officer

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Cintra Groups is the transformational addition to your fully managed payroll that empowers your managers to own and enter payroll data for their teams—delegating payroll admin across your organisation.

From entering new starters to making contract changes, you’ll remove single points of failure, access real-time reporting and get from data to decisions faster.

outsourced payroll services payroll outsourcing services fully managed payroll services

What makes Cintra's payroll outsourcing services different

Our payroll and HR software is used by our very own outsourced payroll team, and a constant cycle of feedback and evaluation has resulted in one of the most evolved systems available. We’re proud to offer you a best-of-breed payroll and HR solution that helps your organisation become more efficient and innovative by enhancing your employee experience.

Cintra’s large payroll outsourcing team utilise our own software every day
Continuous feedback from our outsourcing team as well as from customers
New ideas and technology incorporated by our in-house engineers

Managed payroll FAQs

Outsourced payroll is when a business hands over their payroll operations to a trusted payroll provider, like Cintra. You can also outsource additional services, including payroll benefits, auto-enrolment, pensions and P11D submissions. Outsourcing payroll can help you spend more time on your business and less time on payroll tasks and employee training. It also goes by various names, including fully managed payroll services.

Your payroll will be fully managed by our expert payroll team which means you aren’t dependent on one person. This allows processes to be centralised and you stops you being impacted by any changes within your own business.  

Cintra have over 40 years’ experience delivering professional payroll and HR solutions and support over 700 customers across all sectors, from public sector to education. What sets us apart is our best-of-breed software, developed inhouse and used by our own payroll outsourcing team. As our software is developed in-house, we’re able to listen to carefully to customer feedback and make changes, quickly. Cintra were also voted CIPP Payroll Service Provider of the Year 2022.

Cintra is ISO27001 accredited which assures you that at every level, and in every project, information security is our number one priority.

Below is how we keep your data secure when you choose our payroll services; 

  • Multi-factor authentication is implemented in Cintra’s portal. 

  • User security: role based access control can be assigned on a per user basis.

  • Data input: all data is entered via the secure portal, which means you avoid the risks associated with sending data and information via email.

  • Messaging: our integrated messaging tool allows you to securely communicate with your outsourced services team.  From within the portal you can directly message your OSS team, upload documents and send confidential information. 

The cost of outsourced payroll services vary depending on the specific needs of your company, as well as the number of employees you have. Once we have discussed your requirements with you, we provide a no-obligation quote which outlines in detail the cost of outsourcing your payroll to Cintra. 

Our payroll team works with you to understand your pay cycle and provide a deadline for data submission. Data is securely submitted via our cloud portal. It is possible to import spreadsheets to input employee data at once, avoiding the data risks associated with transferring files via email. 

The perfect partner to your outsourced payroll

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Expense
Management

Simple but sophisticated expense management software bringing all your spend together in one easy platform.

HR
Software

A cloud-based, integrated HR solution that helps organisations transform their people and payroll processes within a single platform.

We'd love to hear from you

Our payroll outsourcing experts are on hand to discuss your unique challenges, and show you our services and software in action.

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Get in touch

Do the current pressures on business make the strongest ever case for outsourcing your payroll?

Lots of organisations outsource their payroll. According to a 2019 survey by YouGov, payroll was the second most likely service to be outsourced (coming in just behind IT support).  And yet, that second place was built on just 28% of businesses.

It’s not as if UK business isn’t accustomed to outsourcing all sorts of services. In the same survey, 3 in 4 companies outsourced something. You might expect those numbers to have grown somewhat during the pandemic, but there’s no getting away from it: in-house payroll remains the default option for most businesses.

Why companies keep payroll in-house

In significant part, that fact that companies continue to manage their own payroll is because a) they want to remain in complete control of a sensitive part of their business and b) with the advent of advanced payroll and HR software like Cintra SaaS, the job has become considerably less messy and far more cost-effective than it once was.

But have recent events changed the playing field?

Is it time to outsource payroll?

This isn’t a debate over the relative merits of a particular service. Outsourced payroll didn’t change overnight to become dramatically better than its in-house SaaS equivalent. Both services are as good now as they’ve ever been. What changed were the outside forces that may be altering the value equation when considering which form of payroll to adopt.

For example…

Recruitment & retention

You don’t need us to tell you recruitment has become more difficult recently. It’s harder to keep your staff too. The ‘Great Resignation’ may always have been a bit more pronounced in the press than in reality, but with 1.3 million job vacancies in the country, it’s clear that hiring has become harder. Dangling a hefty pay rise and rewards package in front of your team could be enough to entice some away.

In that sort of environment, where you may find yourself short of resource and struggling to recruit, payroll is a neatly self-contained part of the business that you can hand over to someone else, so the person who used to deal with it can help replace some of the resource you’ve lost.

Cost of doing business

Everything got more expensive. Everything looks set to continue to get more expensive. Remaining competitive means eking out savings wherever you can find them.

It’s no longer the case that outsourcing payroll is automatically cheaper than running it in house (although for any individual business, and depending on the circumstances, it may be). Advancements in tech and the benefit of additional HR capabilities mean the cost benefit will always be a personal calculation. What may have changed, however, is the merit of keeping a person processing payroll when they could be freed to carry out considerably higher value tasks.

The way we work

For many businesses, time is more of a precious commodity than it ever was. In-office time is crucial when many are working hybrid patterns. Any time is valuable if you’re thinking of dropping to a four-day week . If maximising your productive time matters more than ever, outsourcing payroll could help.

Outsourced or in-house payroll?

More than ever, the merits of outsourcing will be an individual calculation based on a wide range of factors. To find out whether it’s the right decision for you, find out more about payroll outsourcing with Cintra, or talk to us