Payroll can be complex, especially if you don’t have the manpower to handle your entire organisation in-house. That’s why many businesses are looking for payroll software to make payroll management simple—because getting it wrong isn’t an option. But with so many different providers on the market it can be hard to know which is the best payroll software for you, your team, and your operations overall.
Have a look through our list of the best payroll software providers in 2025 that takes business size and budget into consideration; basically, all you need to make an informed decision.
What is payroll software?
Payroll software is a tool used by business to manage different procedures like calculating pay, making the necessary deductions, and the all-important task of transferring funds to employees in accordance with HMRC regulations. You simply enter details about your company, employees, and their pay, and the software calculates everything—from gross pay and tax to National Insurance contributions, pensions, and other deductions under the PAYE (Pay As You Earn) system.
From this, it creates payslips, keeps records, and allows you to send all the required reports, like RTI (Real Time Information) submissions, directly to HMRC. Many cloud-based payroll software systems also let you pay employees and share payslips online, making the whole process faster and easier to manage.
As software develops, most are capable of much more now too like handling bonuses and benefits, to dealing with sick pay and maternity pay—and that’s without considering the HR integrations many offer!
What should you consider when choosing the best payroll software for your business?
There are various factors to consider when choosing the best payroll software for your business:
- Compliance: One of the most important aspects of payroll (other than the obvious payday excitement) is compliance. And this should be central to your decision-making process to ensure your process is HMRC-compliant, including PAYE, National Insurance, and Real Time Information (RTI) filing.
- Integration: If you already have existing HR and accounting systems, you should make sure your potential provider can integrate with your current systems, or if not, that they can fill any gaps you might have.
- Support: Your provider’s support model is a crucial consideration during the buying process. You should expect access to an on-hand implementation team, but make sure you’re clear on what support you have beyond that point. Things like a UK-based support team or a dedicated account manager are some key things to look out for as well as service level agreements (SLAs).
- Training: You’ve just spent a chunk of budget on a piece of software, but your team don’t know how to use it? That’s why the ideal software provider will have training (or resources) in place to make sure you get the most out of your software.
- Business size: Small, mid, or large businesses will all have different solution needs. Luckily, the market is full of different software providers who cater to specific business sizes; so, whether you’re a small business looking for a simple solution or a mid-large looking for scalability, there’ll be a software for you!
- Budget: Like anything, software prices can vary significantly, so keep your budget in mind when choosing the software provider for you.
- Security: It goes without saying how important security is when it comes to the best payroll software, so choosing a provider takes cybersecurity seriously is vital to keeping your businesses information safe. Here’s a list of accreditations and standards to look for:
- GDPR compliance
- ISO27001 & ISO9001
- CIPP Payroll Assurance Scheme
- HMRC recognised
- BACS approved bureau
- Cyber Essentials Plus
Best payroll software providers in 2025
To make sure you get the software that aligns with your business, we’ve broke down our list by business size, starting with:
Best mid-large business software
Cintra
Cintra’s payroll software is built to handle whatever your workforce needs—no matter how complex. Packed with deep functionality, intuitive workflows, and expert support for in-house payroll teams, its deep functionality is trusted by businesses across the UK and has a 99.99% user accuracy rate. And for good reason. It’s built by experts who are on hand to offer support within just 2 hours.
With the ability to scale and change, you’ll never need another provider as they also offer outsourced and emergency payroll services if required.
Features:
- Holistic UK-based support: Customer experience is important, and with Cintra help is just a phone call away. Their support team, made up of real payrollers, answer 90% of calls first time; and return 100% within 2 hours so you get the help you need, when you need it.
- Advanced security: Cintra invest £500,000 in cybersecurity every single year, so you can rest assured knowing your data is secure.
- Automate complexities for no more headaches: Every payroll calculation, big or small, is automated in Cintra. Wages, occupational pay schemes, tax, pensions—everything you need. You can recalculate your payroll calculations at the click of a button and run accurate payroll, every time.
- Powerful reporting: From all your standard, ready-made reports to journals and gender pay gap data, we’re proud to bring some of the most extensive reporting capabilities on the market. Generate compliant and accurate reports at the click of a button, including pre-built payroll report packs, bespoke report packs, live reporting, and real-time variance analysis (to name a few).
- Integrated with existing systems: From HR data to general ledger outputs, your payroll software is fully integrated with your back-office systems. Employee records (from personal data through to absence) flow between HR and payroll, and your finance team get structured payroll outputs ready for reconciliation and reporting!
Moorepay
Built specifically for UK businesses, Moorepay’s software combines over 50 years of payroll expertise with modern, easy-to-use technology. Designed to take the stress out of payroll, it helps businesses pay employees accurately and on time while staying compliant with UK legislation with an emphasis on simplicity.
Features:
- Designed for UK payroll compliance: Backed by decades of experience, the software is fully HMRC-recognised and automatically updated to reflect the latest UK payroll and pension legislation—helping businesses stay compliant with minimal effort.
- Automated processes to reduce workload: Moorepay’s solution automates key tasks like tax calculations, deductions, payslip creation, and reporting. This reduces manual errors, speeds up payroll cycles, freeing up time for busy teams.
- Simple, user-friendly experience with expert support: The software offers an intuitive interface and clear dashboards. Users also have access to Moorepay’s payroll specialists for guidance and support whenever needed.
MHR
MHR offers a scalable payroll software solution that enable organisations to manage their payroll processes in-house with accuracy and efficiency, stress-free. The software is designed to support compliance, streamline workflows, and provide clear visibility of payroll data.
Features:
- Compliance-ready: MHR’s payroll software is designed to help organisations remain compliant with payroll legislation, including HMRC and pension requirements. It can be configured to align with specific organisational policies and processes, supporting accuracy.
- Integrated with HR and finance systems: The software integrates seamlessly with HR, time and attendance, and finance systems, ensuring consistent data across functions and reducing the need for duplicate entry or manual adjustments.
- Real-time data and reporting tools: MHR’s platform provides real-time access to payroll data, with reporting and analytics tools that help organisations monitor costs, track trends, and make informed decisions about their workforce.
IRIS
IRIS provides payroll software solutions designed to help UK businesses of all sizes manage payroll processes while maintaining control. Their HMRC-recognised software supports compliance with UK payroll legislation, automates routine tasks, and offers options suitable for small businesses through to large organisations.
Features:
- HMRC-recognised compliance: IRIS payroll software is fully compliant with UK legislation. Regular updates keep the software aligned with the latest tax and employment law changes, so you can process payroll confidently.
- Save time and reduce errors with automation: The software automates key payroll tasks, such as tax and National Insurance calculations, payslip generation, and pension contributions. This reduces manual input, minimises errors, and frees up your team to focus on more strategic work.
- Flexible, scalable solutions for any business size: IRIS offers a range of payroll software options tailored to sole traders, SMEs, and larger organisations. Whether you’re running payroll for a handful of employees or thousands, the software scales with your needs and integrates seamlessly with HR and accounting systems.
ADP
Known for its scalability, enterprise-grade security, and integrated HR capabilities, ADP is a good choice for growing businesses needing compliance and operational efficiency. With decades of experience and advanced technology, ADP’s software helps organisations streamline payroll and gain valuable workforce insights.
Features:
- Scalable, global payroll solutions: ADP offers payroll software that scales with your business, supporting small teams as well as large, multi-country operations with local compliance built in.
- Cloud-based with real-time data: The platform provides secure, cloud-based access to payroll data and analytics, enabling users to manage payroll from anywhere while maintaining accuracy and transparency.
- Integrated HR and workforce insights: ADP’s software integrates payroll with HR and benefits systems, offering dashboards to help organisations make informed decisions about their workforce and costs.
Access
Access’s cloud-based software helps teams to stay in control of their payroll, empowering them to deliver pay on time and without errors, all while futureproofing for any HMRC developments. The simple-to-use, online systems is trusted by 19,000+ organisations in the UK and Ireland, making payroll accessible anywhere with the most up-to-date technology every time.
Features:
- Improved accuracy and efficiency: Make pay fast, efficient and accurate with payroll software features such as net to gross comparison reports and warning messages by percentage pay increases. And thanks to their real time developments, you can rest knowing your compliant with legislation every time.
- Intelligent reporting: Focus on business strategy with better payroll reporting. With ready-to-use, out-of-the-box reporting, our payroll software helps you view your data at a glance in a meaningful way.
- Integrate with your HR systems: Integrate our payroll software with our wider suite of HR software. Avoid data duplication, remove the need to manually export data, and achieve a single source of truth.
Best small business payroll software
BrightPay
Migrating from their formerly desktop-based software to a full cloud-based software solution, BrightPay is great for businesses that prefer to manage payroll in-house, anytime and anywhere. The software integrates with popular accounting platforms and supports bureau-friendly batch processing to manage multiple clients efficiently.
Features:
- Employee self-service platform: Their self-service portal gives employees access to their payslips, annual leave calendar and more, all at their fingertips.
- Seamless integrations and automation: BrightPay integrates with leading accounting platforms and automates key tasks like pension management, payments via Modulr, and batch processing for bureaus — saving time and reducing errors in just one click.
- HMRC-recognised and fully compliant: The software handles all aspects of UK payroll, including RTI submissions, auto-enrolment, and year-end reporting, keeping you compliant with UK legislation in every aspect.
MoneySoft
Marketed as a good value, easy to use software provider, MoneySoft’s payroll software is designed for small businesses, accountants, and payroll bureaus in the UK. Their software is known for its ease of use, comprehensive feature set, and affordability, making it a popular choice for those who want to handle payroll themselves without complexity.
Features:
- Easy-to-use interface with detailed reporting: The software is designed to be intuitive and accessible, even for non-specialists. It includes a wide range of built-in reports, payslip templates, and analysis tools to help businesses keep track of costs and employee records.
- Licence-based pricing: Moneysoft offers a simple, transparent annual licence fee with no hidden costs, making it an effective solution for small employers and payroll providers who need basic functionality on a budget.
QuickBooks Payroll
QuickBooks offers different software tiers with varying features for different sized businesses. Built directly into QuickBooks Online, the payroll feature automates key tasks like pay calculations, tax filings, and pension contributions—all while staying HMRC-compliant. It’s a time-saving option for businesses already using QuickBooks for their finances or looking for an all-in-one platform.
Features:
- Time efficient from installation: With easy installation and set-up in mind, Quickbooks’ is designed to be ready straight away. With other features like an intuitive, easy-to-use interface and automated, streamlined processes, it’s a smart choice for businesses looking for a quick software switch.
- One piece of software for everything: Designed to grow alongside your business, the software can connect your payroll to other accounts like HR and finance, allowing you to run all aspects of payroll from anywhere.
- Compliant and accurate
The software is HMRC-compatible, letting you submit payroll data with RTI (Real Time Information) directly to HMRC in just a few clicks. It also calculates PAYE and National Insurance alongside statutory payments and pension contributions, automatically submitting the details to your chosen provider.
Sage
A trusted provider with tiered plans that can grow with your business, Sage offers cloud-based payroll solutions designed to help businesses of all sizes pay employees accurately, on time, and in compliance with HMRC requirements. Their software is scalable, easy to use, and integrates seamlessly with Sage’s wider suite of accounting and HR tools.
Features:
- HMRC-recognised: Sage Payroll is fully HMRC-recognised and automatically updated to reflect the latest UK legislation, including Real Time Information (RTI) submissions and workplace pension auto-enrolment.
- Automation for peace of mind: The easy-to-use automated software gives you peace of mind that your employees will be paid correctly and on time while saving you time. This also includes tax calculations, ensuring you’re accurate and compliant without the need for in-house tax expertise.
- Integrated with Sage ecosystem and reporting tools: Sage Payroll integrates smoothly with Sage Accounting and HR solutions, giving you a connected view of your business. It also offers customisable reports and dashboards to help you monitor payroll in real time.
Best payroll software at a glance
| Provider | Best for | Key features | Pricing |
|---|---|---|---|
| Cintra | Mid-large businesses with complex needs | Advanced automation & reporting, UK-based support, strong security & compliance focus | Bespoke - on request |
| Moorepay | Mid-sized UK businesses prioritising simplicity | HMRC-compliant, automated processes, user-friendly with expert support | Bespoke - on request |
| MHR | Growing businesses needing integration | Configurable & compliant, integrates with HR & finance, real-time reporting | Bespoke - on request |
| IRIS | Businesses of all sizes, scalable needs | HMRC-recognised, automation, flexible options for small to large businesses | Bespoke - on request |
| ADP | Large & international businesses | Scalable global payroll, cloud-based with analytics, integrated HR & workforce insights | Bespoke - on request |
| Access | Teams wanting control & futureproofing | Real-time compliance, intelligent reporting, integrates with HR suite | Bespoke - on request |
| BrightPay | Small businesses & bureaus wanting flexibility | Cloud-based and HMRC-compliant, employee self-service portal, integrations with accounting software | Licence-based |
| MoneySoft | Small businesses on a tight budget | Simple and intuitive interface, detailed reports, transparent annual licence pricing | Low-cost licence |
| QuickBooks Payroll | Small businesses wanting fast setup | Easy installation, RTI submissions to HMRC, integrates with HR & finance systems | Subscription tiers |
| Sage | Businesses of all sizes, especially with Sage stack | HMRC-recognised, automated calculations, integrates with Sage HR & accounting ecosystem | Subscription tiers |
The best payroll software? Cintra.
When it comes to payroll software, there’s no one-size-fits-all solution—the right choice depends on your business size, budget, and priorities. While some low-cost options may seem appealing at first glance, it’s important to look beyond the price tag. Cheaper software often comes with trade-offs: limited functionality, minimal support, and a lack of scalability that can create challenges as your business grows.
Here at Cintra, our software finds the balance between functionality, support, and reliability. With advanced automation, airtight security, powerful reporting, and exceptional UK-based customer service, it’s designed to handle even the most complex payroll needs without compromise.
Payroll Software Buyers Guide
Download your payroll software buyers guide—covering everything you need to know in your buyers journey, including a handy checklist.
