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CASE STUDY

Transforming manual HR into seamless, automated processes for Newable

Building on their 15-year payroll partnership with Cintra, Newable set out to transform their manual HR processes. Here’s how they used CintraHR to automate tasks, enrich their data, and improve new employee experiences.

We’ve had a long relationship with Cintra supporting us with payroll, but our HR processes were still very manual. So, we kicked off the project because we know that CintraHR has all the tools to meet our objectives. We want to enable HR to do more HR and less admin and enable our managers to spend more time managing, while enriching our data and removing manual processes.

Gavin Holland, Director, Business Systems and Data

Newable

The challenge

  • Manual, paper-based processes: Newable had a reliance on manual, paper-based HR processes that resulted in time-consuming tasks.
  • HR spending too much time on admin: their HR team were spending too much time administrative work instead of more value-adding activities.
  • Data inaccessibility: because of the manual processes, there was a lack of accessible and reliable data, limiting their ability to make data-driven decisions.
  • Manual onboarding processes: Newable’s manual onboarding process needed a refresh to improve their new starter experiences.
cloud based hr software uk, hr management system, cloud hr software

The solution

  • Automated onboarding: Newable digitised their onboarding process—eliminating several forms and using workflows to streamline and automate tasks.
  • Exit process documentation: they began documenting exit interviews in the platform, giving them the tools to easily report on the data and spot leaver trends.
  • Gathering manager feedback: empowering managers to provide their own feedback during employee onboarding, probation, and exit.
  • Phased roll-out across the business: a careful, phased approach was taken to roll out CintraHR, allowing them to truly get the process right and create a successful cultural shift.
cloud based hr software uk, hr management system, cloud hr software

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The benefits

  • Less manual processes: the transition to digital processes and automated workflows dramatically reduced the need for manual work—making for more organised and streamlined processes.
  • Capturing feedback: by adding a tile to CintraHR’s customisable dashboard, they’ve been able to create a feedback loop and gather end-user feedback on the roll-out of the platform.
  • Building up data: Newable are building up a valuable bank of HR and employee data that they can use to drive further improvements and compare data sets over time.
  • Continuous improvement: the suite of features and functionality empowers Newable’s aim to continue improving their processes and create a best-of-breed technology stack when they next work on their recruitment process.
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The results

Managers doing more managing

  • With reduced admin burdens and access to employee data, managers have more time to focus on their teams, drive better performance and build stronger relationships with their teams.

HR doing more HR

  • Newable’s HR team can now focus more on the value-adding, strategic tasks of a HR department, after freeing up a significant amount of time with digital and automated processes.

Streamlined onboarding

  • Their new modern, digital onboarding experience creates a positive first impression with their new starters—setting the tone for a great employee experience.

I’m a huge fan of Cintra. We’ve partnered with them on our payrolls for 15 years, and I’m always able to pick up the phone for support. We’ve worked with members of the team who’ve been around for a long time, and new faces who have come in since joining PSSG, and service is great. It’s also brilliant to see people in their business who’ve been around for as long as we’ve been working with them – it’s a testament to their team!

Gavin Holland, Director, Business Systems and Data

Newable

cloud based hr software uk, hr management system, cloud hr software

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